After clicking the Add Subfond button a new window appears. This form aims to facilitate entering information on the archival subfonds, the level below fonds in the archival hierarchy. The following fields are used to introduce basic data on this archival unit:

The Fields of Add Subfonds module

Fonds

The unique identifier of the parent fonds. This has been added at the level of fonds.

Fonds Title

The title of the parent fonds. This has been added at the level of fonds.

Fonds Acronym

The acronym that is entered on the fonds level. This has been added at the level of fonds.

Subfonds

This number will be associated with the subfonds. The number is added manually, with the stipulation of being unique among the subfonds within the parent fonds. And also, the subfonds identifier increments by one starting from 1.

Title

This text field is maintained for the English title of the archival subfonds. The title is formulated in compliance with the rules laid down in the AMS Metadata Style Guide.

Acronym

Similarly to the fonds level of the Archival Units Module, if the subfonds contains records generated or accumulated by an organizational body, this text field is maintained for entering the acronym of its name.

Original Title

This text field is maintained for the title of the subfonds in the original (non-English) language if the collection has been decided to have a bilingual description. Read more on Languages and Multilingualism.

Original Locale

Drop-down list to choose the language of non-English description. Read more on Languages and Multilingualism.

Theme

A limited list of possible topics to be associated with the subfonds. This list has been compiled in compliance with the collection development policy of the archives so contains three categories: Civil society, Communism & Cold War, and Human Rights. More than one of these categories may be associated with the archival fond.

By clicking the Submit button the data on the newly created archival subfonds will be saved.